After Care

The forms on this registration packet must be returned to the school office before your child(ren) can be admitted to the program. Failure to submit documents on time may bar your child from the benefits of this program.

Documents needed:

• A signed original acknowledgment of the program Rules and Guidelines.
• A signed original Emergency/Family Information form (one per child). Please make sure the child’s height and weight information are filled in.

Please submit all documents before your child attends the program. Please provide your child’s homeroom teacher with any pre-determined schedule for After Care or provide a note/email when participating on an “as needed” basis.

For questions regarding this notice, send an email to [email protected]  with the subject line of “After Care Program.”

1. This program is for students of Our Lady of the Snows Catholic Academy in grades 3K through 8 (full day students only).

2. A Non-Refundable Registration Fee will be charged to your FACTS account (payment explanation #5 below)
One Child – $35.00
Two Children – $50.00
Three Children – $60.00

3. Cost per session –
Please note: There will be a minimum charge for 1/2 hour. You must pay for the first 1/2 hour then each additional 15 minutes.

One Child – $8.50 per hour/$4.25 – 30 minutes
Two Children – $11.50 per hour/$5.75 – 30 minutes
Three Children – $13.50 per hour/$6.75 – 30 minutes

4. The program year begins on Monday, September 11, 2023. Final program dates vary according to grade; you will be notified in advance of the final program date for your child.

5. A sign-out sheet will be provided for you to complete when you pick up your child. This document is used to compute fees due for the week. Billing will be posted monthly on your existing FACTS Management account under incidental billing. 3K and Pre-K for All families that do not yet have a FACTS account will be provided with one. (You will receive an email directly from FACTS Management with log-in information.) Payments may be made online through your FACTS account manually or you may set up an autopay option.

Please note: If a payment is more than two weeks overdue from the due date specified on the statement generated, the child/ren will not be permitted to participate in the program.

6. The After Care Program will be available on half days. However, it will not be available on school holidays, days off, or vacations.

7. It is suggested that your child bring a snack/drink. A change of clothes, games, toys, etc. are optional. Everything should be clearly marked with your child’s name. Students will remain socially distant during the program. The school cannot be responsible for lost, misplaced or stolen items. Cell phones must remain off and in their backpacks during the hours of After Care. See School Handbook.

8. There will be a “Homework Time,” but parents are responsible for reviewing their child’s work, and that a child has studied for tests. Program coordinators are not responsible for assisting a child with homework, assignments, or projects. This is not a tutoring program.

9. Should a child participate in an extracurricular activity or serve detention and return to the After Care Program to be picked up, parents will only be responsible for fees for the time the child spent in the program. Any child participating in a CYO or church activity must complete a form stating the activity, day of week, time and location activity normally occurs.

10. Every child should be picked up no later than 6:00 p.m. The entrance for parent pickup from After Care is in the large parking lot. Please use the stairwell under the awning in the large parking lot when picking up children from After Care. Ring the doorbell and security or staff will provide you with access to enter. You will be asked to sign your child out. If you are going to be late, please call 718-347-1445. Excessive lateness will be reviewed, and your child may not be permitted to participate in this program. If unable to pick up by 6:00pm, you must notify an After Care Staff Member via telephone. A late charge of $20.00 will be assessed to any parent whose child is not picked up by 6:00pm and an additional $20.00 every 15 minutes after 6:15pm. Your child will only be released to the authorized individuals listed on the Emergency Information Form.

11. An official notice terminating a child’s participation in the program will be sent if these rules and guidelines are not adhered to, or if a child is unruly.

12. Parents who want to speak with a staff member of the After Care Program must provide a request in writing. A response indicating a mutually convenient time for an appointment will be returned to the parent, usually in writing. Unscheduled conferences are discouraged, since staff members cannot be expected to properly supervise participants if this occurs.

13. All rules and guidelines pertaining to change of address or telephone number, discipline, emergency information, release of records and visitors
to the school are provided in your OLS School Handbook given to you in the beginning of the school year. Please refer to your handbook as these rules and guidelines will also apply to the After Care Program.

14. Please be advised that the School Nurse is not available during the hours of the After Care Program. Medication will not be accessible if the child has an emergency. It is important to notify the school office of any change in your child’s medical condition.

15. Again, the entrance for parent pickup from After Care is in the large parking lot. Please use the stairwell under the awning in the large parking lot when picking up children from After Care.